Coordinating handoff times

Sync your calendar to suggest open time slots automatically.

Propose at least three possible windows and let the other party choose their preferred option.

Double-check time zones if either person is traveling across borders.

Summarize the agreed time, location, and any access instructions in chat.

Pin the confirmation message so it is easy to find on the day of the meeting.

Set timeline reminders so both parties receive push notifications ahead of the handoff.

If a delay occurs, offer an alternate time or backup location immediately.

Keep proof of any schedule changes in the chat in case the plan needs review later.

Update the delivery timeline to reflect the new arrangement and keep records accurate.